PERSONAL ASSISTANT (PA)

OFFICE IF THE AUDITOR GENERAL POSITION :PERSONAL ASSISTANT (PA) CORE DESCRIPTION To provide day-to-day administrative and technical support to the Deputy Auditor-General (DAG). JOB RESPONSIBILITIES a) Handle DAG’s confidential documents ensuring they remain secure. b) Examine draft documents submitted to DAG and recommend revision where necessary. c) Answer and screen telephone calls and respond to emails, messages, and other correspondence in DAG’S office. d) Schedule appointments and maintain an events calendar. e) Facilitate scheduled meetings/events and arrange for refreshments if required. f) Remind the DAG of important tasks and deadlines. g) Scan and fax documents and take notes when required. h) Devise and maintain DAG’s office filing system. i) Control access to DAG’s office. j) Book and arrange travel, transport, and accommodation for DAG. k) Prepare and submit budgetary needs of DAG’s office to the Finance Office. l) Order DAG’s office supplies and replacements. m) Receive DAG’s visitors and attend to their requests. n) Observe best business practices and etiquette. QUALIFICATIONS BCOM Accounting or General Accountant KNOWLEDGE a) In-depth knowledge of office management and basic accounting procedures. b) Stakeholder Engagement c) Internal Communication d) External Communication e) Communication Strategy f) Events Management g) IT Communications Systems h) Public Sector Protocol and Etiquette i) Office Administration SKILLS a) MS Office and English proficiency b) Outstanding organizational and time management skills c) Ability to multitask and prioritize daily workloads. d) Report Writing e) Business Acumen skills f) Planning and Organising skills g) Logical analytical ability h) Presentation skills i) Negotiation skills j) Project management skills k) Computer Literacy skills l) Stakeholder Engagement m)Communication skills n) Technologically advanced BEHAVIOURAL COMPETENCIES a) Confidentiality b) Creative/ Innovative c) Independent d) Energetic e) Relationship Building f) Respect g) Teamwork h) Ethical i) Integrity j) Professional Job Application Submission Applicants must submit a motivational letter, CV, certified educational certificates, transcripts, and ID to the Human Resources Office, Office of the Auditor-General, 4th Floor, Finance House, Maseru, Lesotho. The closing date for applications is 04th April 2025 at 5:00 pm, only shortlisted candidates will be contacted.